Managed Print Services Optimize Print Device Performance
Whether printing invoices or distributing client proposals and contracts, most companies print a lot of documents on a daily basis. That’s why it makes sense to optimize your document-output operation with a managed print services (MPS) provider that can reduce operating costs, boost productivity and improve document security.
The MPS process involves an assessment of your current printers, copiers, scanners and fax machines to identify the best hardware, management software and processes to meet your specific business needs. It also includes device consolidation, implementing print policies, optimizing printer settings and identifying areas of waste. Then the provider will implement that strategy, helping you to make better use of your existing printers and avoid unnecessary upgrades or purchases.
One big advantage of working with an experienced and reliable managed print services Michigan company is that they can free up IT staff’s time to focus on the ever-growing backlog of technology projects. Since many IT help desk calls are related to printer issues, it’s much better to have a third party manage these tasks for you than to rely on your employees’ time and skills for the job.
Another way an experienced managed print services partner can improve the performance of your printers, copiers, scanners and other MFPs is by reducing their power consumption. They can do this by recommending energy-efficient hardware, which will save you money on your electricity bill. In addition, the right hardware can help you comply with industry regulations and environmental sustainability initiatives.
How Managed Print Services Optimize Print Device Performance
An expert MPS team will work to minimize waste by analyzing your current print volumes and patterns. Then they can recommend a mix of devices, including multi-function printers, that are the right fit for your business. They will also show you which ones to retain, which to reposition or repurpose and which to replace. Then they’ll deploy a print management solution, automate supplies tracking and ordering so you never run out of toner or paper, and establish procedures for requesting service and support when needed.
You can expect an expert MPS partner to monitor the status and performance of your fleet on a daily basis and alert you when a problem arises. They can also handle the installation of printers, scanners and MFPs and ensure all the equipment is running properly with software updates and patches. They will also perform a quarterly assessment to determine areas for further improvement and cost savings.
When choosing a managed print services Michigan provider, ask for references and case studies and to learn about the results they’ve achieved for other organizations. You should also review their service level agreement to verify that it offers guaranteed availability and uptime for your print infrastructure, plus a guarantee on resolution times for any problems.
Another important consideration is the extent to which a managed print services provider will provide security measures for your hardware. For example, some providers offer a “secured print” feature that requires employees to verify their identity at the device before printing. This protects sensitive documents from falling into the wrong hands.
